Website Manager

Kyle Invaders

Board Duties


KYFA Board Duties


President
• Conduct the affairs of KYFA and execute the policies established by the Board of Directors.
• Present a report of the condition of KYFA at the annual meeting.
• Communicate to the Board of Directors, such matters as deemed appropriate, and make such suggestions that intend to promote the welfare of KYFA.
• Be responsible for the conduct of KYFA in strict conformity to the policies, principles, Rules and Regulations of Central Texas Youth Football League as agreed to under the conditions of the charter issued to KYFA by that organization.
• Designate in writing to other officers, if necessary, to have power to make and execute for/and in the name of KYFA such contracts and leases they may receive and which have had prior approval of the Board.
• Investigate complaints, irregularities, and conditions detrimental to KYFA and report thereon to the Board of Directors as circumstances warrant.
• Submit and assist the Treasurer with the preparation of the annual budget to the Board of Directors and be responsible for the proper execution thereof.
• With the assistance of the Athletic Director, examine the applications for parental consent, medical statement, and proof of age, before the player may be certified to participate.
• Receive and review applications for coaching positions with assistance of Athletic Director.
• Receive all mail, supplies, and other communications from Central Texas Youth Football League.
• Vote only in case of a tie
• See to it that KYFA personnel are properly briefed on all phases of rules, regulations, and policies.
• All checks will be photographed or scanned and posted to the group communication preference of the Board.
• Oversee the draft and retain the drafting documents to submit to the Central Texas Youth Football League as necessary.
• Maintain the Association’s website


VP of Football

• In case of the absence or disability of the President and provided the President or Board of Directors authorizes him so to act, the VP of Football shall perform the duties of the President. When so acting, shall have all the power of that office, and shall have such other duties from time to time as may be assigned by the President or by the Board of Directors.
• Maintain the Association’s website
• Receive and review applications for President in the recommendation to the Board.
• Conduct the Player draft per the Mandatory Drafting Rules included in the CTYFL by-laws and all other player transaction or selection meetings. Notify the President and Secretary of any roster movement.
• With the assistance of the Athletic Director, coordinate and supervise coaches and properly brief on all of the rules, regulations, and expectations of KYFA.
• With the assistance of the Athletic Director, coordinate and supervise all activities related to the development of coaches and players.
• Monitor teams to ensure safety procedures are being followed.
• Assist the Equipment Manager with the supervision of the purchase, control and care of playing equipment/materials, including all such items necessary for the practice and game play of football.

Secretary
• Be responsible for recording the activities of KYFA and maintain appropriate files, mailing lists and necessary records.
• Accept, organize, and maintain all paperwork associated to player certification.
• Keep the minutes of the meetings of the Members and the Board of Directors, which will be presented for approval at the next regularly scheduled Board meeting.
• Coordinate and supervise all activities between the Board of Directors and each team parent representative.
• Maintain the Association’s website.
• Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
• Maintain a list of all Regular, Player, Honorary Members, and Directors, and give notice of all meetings of KYFA and the Board of Directors.
• Conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed.
• Notify Members, Directors, and Officers of their election or appointment.


Treasurer
• Sign all checks with the President, which are countersigned by other officer(s) or person(s), as the Board of Directors shall determine.
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
• Receive all monies and securities and deposit it in a depository approved by the Board of Directors.
• Keep records for the receipt and disbursement of all monies and securities of KYFA. Approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.
• All checks will be photographed or scanned and posted to the group communication preference of the Board.
• Prepare an annual budget, under the direction of the President, for submission to the Board of Directors no later than March 31st of each calendar year.
• Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the annual meeting.
• Follow standard accounting procedures


VP of Cheer

• Ensure that all paperwork is in order for team assignment.
• Receive coaching applications and selection of coaches.
• Conduct cheerleader meetings.
• Prepare player roster forms for President approval and submission for certification of teams.
• Notify the President and Secretary of any roster movement.
• Coordinate and supervise coaches and players for rules, regulations and policies of KYFA.
• Monitor teams to insure safety procedures are being followed.
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the VP of Cheer or may be assigned by the Board of Directors.
• Manage Assistant VP of Cheer, and delegate any duties as are customarily incident to the VP of Cheer. 
• Assist the Equipment Manager with the supervision of the purchase, control and care of playing equipment/materials, including all such items necessary for the practice and competition of cheerleading.


Cheer VP Asst
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the VP of Cheer or may be assigned by the Board of Directors.


VP of Flag
• With the assistance of the Athletic Director, coordinate and supervise coaches and properly brief on all of the rules, regulations, and expectations of KYFA.
• With the assistance of the Athletic Director, coordinate and supervise all activities related to the development of coaches and players.
• Monitor teams to ensure safety procedures are being followed. • Assist the Equipment Manager with the supervision of the purchase, control and care of playing equipment/materials, including all such items necessary for the practice and game play of flag football.


Flag VP Asst
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the VP of Flag or may be assigned by the Board of Directors.


Athletic Director
• With the assistance of the VP of Football and VP of Flag, coordinate and supervise coaches and properly brief on all of the rules, regulations, and expectations of KYFA.
• With the assistance of the VP of Football and VP of Flag, coordinate and supervise all activities related to the development of coaches and players.
• Monitor teams to ensure safety procedures are being followed.
• In the event of inclement weather, make the call on whether, or not, to stop the current activity and seek shelter, in order to ensure the safety of all members.


Equipment Manager
• Supervise the purchase, control and care of playing equipment/materials, including all such items necessary for the practice and game play of football, and the practice and competition of cheerleading, in coordination with the VP of Football, VP of Flag, and VP of Cheer, respectively.
• Submit list of equipment issued out to players for the season and retrieve said issued equipment.
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Equipment Manager or may be assigned by the Board of Directors.
• Submit list of equipment returned and equipment outstanding to be collected at the end of the season.
• Submit inventory of KYFA property.


Equipment Mgr Asst 
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Equipment Mgr or may be assigned by the Board of Directors.

Concession Mgr
• Be in charge of the operation of the concession stand.
• Have an accounting sheet reflecting deposits and expenses.
• Coordinate volunteers’ schedules for working in the concession stand.
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Concession Coordinator or may be assigned by the Board of Directors.
• Submit inventory of KYFA property no later than the Monday following the game.
• One (1) Concession Coordinator must be present at all times during open hours.


Concession Mgr Asst
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Concession Mgr or may be assigned by the Board of Directors.


Special Events / Fundraising Coordinator
• Coordinate and supervise the following committees/projects:
     o Pictures
     o Fundraising/Sponsorships
     o Homecoming
     o Special Events
• Recommend appropriate fund raising activities for Board approval.
• Have an accounting sheet reflecting collections and expenses.
• Keep records of players, who is collected and who has outstanding products.
• Coordinate any events, which may be determined by the Board of Directors.
• Coordinate all publications related to special events.


Team Mgr/Mom Coordinator

• Establish team mgr/mom for each team represented by KYFA.
• Ensure team moms have information needed to complete fundraising activity and are gathering appropriate information.
• Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Team Mgr Coordinator or may be assigned by the Board of Directors.







Contact

Kyle Invaders
5401 S. FM 1626, Suite 170-138
Kyle, Texas 78640

Email: [email protected]

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